Everything you need to know about your e-portfolio.
Why do I need an e-portfolio?
Useful pages, websites and downloads
E-portfolio pearls from the Yorkshire Deanery
The trainee e-portfolio (RCGP)
The First Steps
- Check your posts before you get to them, ensure your e-portfolio has you going where you think you are going. Your clinical supervisors may change nearer the changeover, but if the post does – ask why.
- It is your responsibility to ensure the dates are correct in your e-portfolio if they are wrong / or you think they may be wrong ask the administrator to check them for you. This could be progression dates after maternity leave or posts in the wrong practice.
- Check your educational supervisor is named, and is the same in every post.
- Read the declarations and agreements, these require an electronic signature from you.
- Get your educational supervisor to countersign your educational agreement
Planning – Look at each 6 month post
- Keep your personal details updated, if you alter your email address don’t forget to alter it on your personal details page.
- Timeline ~ look at the following link to the trainee trajectory, get a good idea of a good timeline, then plan your own and stick to it! ~ it makes it easier in the long run.
- From day one, use the Personal Development Plan section in your E-portfolio to record your plans, its your responsibility, and an area looked at by the ARCP panel when necessary. As you are in training you will have learning needs – so record them. Use one entry to relate to one learning need. This is where you record your learning needs which can be brought from systems such as PUNS and DENs, supervision meetings, or from personal reflections.
Make your PDP ‘smart’
Don’t forget your PDP, don’t put everything in at the start of a post then forget about this area, also don’t make your entries too vague, or you wont know if you have completed them.
Share your learning log entries with your educational supervisior as you write them, this will allow your ES to keep up to date with them, and comment accordingly. Make sure you put enough entries in, this should be two to three entries a week. Doing these entries gives you the chance of covering the curriculum easily, if you do fewer entries you run an increased risk of demonstrating inadequate curriculum coverage and recieving an outcome 5 at panel. Evidence should be collected steadily throughout the year, if you compress all your evidence into a short period of time, again there is a possibility of outcome 5 at panel.
Competencies assessed by WPBA
Your E-portfolio needs to show you have knowledge and understanding of all the 12 professional competencies and the GP curriculum.
- Communication and consultation Skills
- Practising holistically
- Data gathering and interpretation
- Clinical examination and procedural skills
- Making a diagnosis / decision
- Clinical Management
- Managing medical complexity
- Primary care admin and IMT
- Working with colleagues and in teams
- Community orientation
- Maintaining performance, learning and teaching
- Maintaining an ethical approach
- Fitness to practise
At the end of your 6 month post you will need to rate yourself against the thirteen areas, evidence must be present in your E-portfolio to justify the ratings. Your educational supervisor will use the evidence provided to fill in his form to show your progression. Use this Royal College of General Practitioners link for more information.
When you make a log entry in your E-portfolio it needs to link to the areas of the curriculum that you have covered. Do not over map your entries, and think about if the write up provides evidence that it does cover the areas mapped. Use your clinical and educational supervisor for advice when mapping entries, it will become clear eventually. At the end of your post your educational supervisor will be able to see how many entries you have mapped to each of the areas of the curriculum.
The RCGP have a good section on the curriculum coverage here
Naturally Occuring Evidence
These are a requirement of the Yorkshire and Humber Deanery that form part of the WPBA and should be recorded in the appropriate section of the learning log. This is evidence that is hard to demonstrate in assessments and NOE has been designed to help you clearly demonstrate them.
Follow this link for the Yorkshire and Humber guide on NOE
MSF, PSQ, DOPS, CBDs and COT
- Mandatory inputs
- Significant event analysis
- Reflection on key learning points from each post
- Audit or Reflection on QOF
- Case Study or presentation
- Expected OOH Experience
- Leave and Complaints to date
Clinical Supervisors Report
CSRs need to be done for each post in the last two months, definitely before your educational supervisors meeting. This report is then mapped against the competency framework. The report will contain any concerns the supervisors have about your progress, and will show where your strengths and weaknesses are.
Educational Supervisors Report
Your educational supervisor will look at your E-portfolio before you meet. Make sure your E-portfolio is up to date before your meeting, use this checklist to ensure it is.
Microsoft Word document [173.5 KB]
- Your WPBA and NOE should be up to date
- Your Learning log and PDP should be up to date
- Write up OOH or make an entry to show future dates are booked
- Your clinical supervisors report should be up to date
- Your self rating should be complete
When you meet your E-portfolio will be discussed as this is the evidence they can see to ensure you are progressing . If the educational supervisor has any concerns about your progress they will be discussed at this meeting and notes made in your E-portfolio.
Educators notes are comments from your CS, ES or TPDs to make you aware of things that need doing or to make comments about your progress. Make sure you check these.
Less Than Full Time Training
Go HERE for more information
You may alter your original scheme due to time out or LTFFT, if you do you still need to complete all WPBA and have an ARCP every year.
Go HERE for more information.
ARCP panels take place when moving from ST1 to ST2, ST2 to ST3 and ST3 to CCT
Progress to Certificate of Completion of Training (CCT)
You need to have a CCT before you can work independently in general practice. You need to apply for this yourself. Details are available on the RCGP website.
AKT ~ enter your results, if you have been unsuccessful, have you reflected on this and developed clear plans for the future, including an SEA log entry
CSA ~ enter your results, if you have been unsuccessful, have you reflected on this and developed clear plans for the future, including an SEA log entry
CPR/AED certificate ~ Log your entry under courses/certificates and don’t forget to attach the certificate, for proof of date. You must obtain this certificate whilst in your GP training posts, certificates are not transferable from Foundation years.
Is your certificate going to be valid when you progress to CCT? The Trust operate a policy for all its staff to re-sit Adult and Paediatric BLS every year, is yours up to date?
[These are a requirement of the Yorkshire and Humber Deanery that form part of the WPBA and should be recorded in the appropriate section of the learning log. This is evidence that is hard to demonstrate in assessments and NOE has been designed to help you clearly demonstrate them. Follow this link for the Yorkshire and Humber guide on NOE.]